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Directors and Coordinators
1. How much sick leave do residents get?
2. How do I write a Probation Letter?
3. How do I put someone on probation?
5. I need to pay a resident that worked some extra hours for us, what is the process?
6. Can we order a training certificate after March?
7. Can a resident spend his book allowance on equipment?
8. I need help with an NRMP question, What do I do?
9. What is required to be included in program training manuals?
10. How does a resident obtain a copy of immunization records?
1. How much sick leave do residents get?
GME does not provide a specific number of paid sick days. Sick leave arrangements must be made at the program level according to the program specific needs.
2. How do I write a Probation Letter?
Probation letters must contain specific items that are described in the Probation Policy. It is highly recommended that Program Directors use the Office of GME Probation Letter template. This letter can be obtained by calling Gail Silber at 303-724-6025. For details about Probation please see the policy in the House Staff Manual.
3. How do I put someone on probation?
Please refer to the current Housestaff Manual for the current policy.
There is a full description of Leave in the current Housestaff Manual. In summary, 3 weeks vacation for everyone; 1 week education leave for Level II and above; Family Medical Leave (FMLA) for anyone who has been here for 12 months- please contact Gail Silber when someone requests FMLA.
5. I need to pay a resident that worked additional hours for us, what is the process?
Print Additional Pay Form, fill out and send to GME each month by the fifth of the month.
6. Can we order a training certificate after March?
We can order a certificate at anytime when a resident/fellow terminates.
7. Can a resident spend his book allowance on equipment?
The funds should only be used for books, travel, computer training, palm pilots, educational software and educational expenses.
8. I need help with an NRMP question, What do I do?
Call NRMP at (202) 828-0676 or click www.nrmp.org
9. What is required to be included in program training manuals?
10. How does a resident obtain a copy of immunization records?
Immunization/PPD
records are not maintained with the GME office. Residents should have
a copy of these records as the resident provided them when s/he entered
a GME training program and should have kept a copy of PPD documentation
each year when provided to GME's designated provider, KJL Healthcare
Management.
If the resident did not retain a copy of documentation, s/he may email
KJL Healthcare Management at klee80111@gmail.com
* to request a copy of the information. Phone requests are not
permissible. Email will serve as the resident's consent for
release of records. Records will be provided only to the resident
(no third parties) via return email. The resident should keep a copy
of these records and can then provide directly to requesting entities.
*This is a new email address for KJL HealthCare effective 1/1/2009.