↓Categories

Audit Animal Research Charging-Direct Costs Classified Research Clinical Trials Closeout of Sponsored Projects Conflict of Interest Contracting and Subcontracting Cost Sharing Cost Transfers Department of Veterans Affairs Appointments Facilities, Use of UCD Facilities and Administrative Costs (Indirect Costs) Faculty Handbook Federal Regulations Federally Sponsored Projects Fiscal Misconduct Fringe Benefits Gifts Health and Safety Human Subjects Research

Intellectual Property (Patents, Inventions, Confidentiality and Materials Transfer) Misconduct in Research and Authorship National Institutes of Health (NIH) National Research Service Awards (NRSA) Patient Confidentiality (or HIPAA) Payments Principal Investigator Prior Approval Requirements for Contracting with State Agencies Program or Project Number Assignment Program Income Proposals Purchasing Record Retention Retaining Residual Income from Fixed-Price Contracts Roles and Responsibilities Routing and Approval Sponsored Research  Stipends  Subrecipient Monitoring  Transferring to and from UCD Travel

Audit

• Administrative Policy Statement,  Coordination of Audits

Animal Research

• Office of Laboratory Animal Resources

Classified Research

• Administrative Policy Statement,  Classified Research Policy Statements as Adopted by the Board of Regents and Administrative Guidelines for Implementation

Clinical Trials

• Fiscal Policy 4-1, "Clinical Trials" - establishes the guidelines and procedures for the management of clinical trials. (PDF document; for Exhibits A - E go to UCD Policies & Guidelines - AMC Campus Policies - Grants and Contracts section)
• Contract information with links to related forms
• Food and Drug Administration (FDA)
• Office for Human Research Protections (OHRP)
• The Belmont Report

Closeout of Sponsored Projects

• Fiscal Policy 4-6, "Closeout of Sponsored Projects" - guidelines and procedures for reconciliation, reporting and close-out of sponsored projects. (PDF document; for Exhibits A & B go to UCD Policies & Guidelines - UCD Grants and Contracts section)

Conflict of Interest

• University of Colorado Denver Conflict of Interest, Link to the University of Colorado Denver Conflict of Interest Website which provides information on Conflicts of Interest, related policies and procedures

Contracting

• Contracts and Subcontracts with contact information and links to forms
• Fiscal Policy 4-2, "Expenditure Contracts and/or Subagreements Under Sponsored Awards" - establishes rules and guidelines for UCD contracting. (PDF document; for attachments go to UCD Policies & Guidelines)
• Fiscal Policy 4-15, "Contract Guidelines for Contracts with Other State of Colorado Agencies" - establishes rules and guidelines for UCD contracting with other State of Colorado agencies. (PDF document; for attachments go to UCD Policies & Guidelines)
• Administrative Policy Statement,  Contracting Authority 

Cost Sharing

• Fiscal Policy 4-8, "Cost Sharing" - provides guidance regarding allowable cost sharing; provides information regarding the financial and administrative impact of cost share; establishes procedures for tracking cost share commitments; and establishes the method of identifying all costs required to calculate the facilities and administrative (indirect) cost rate. (PDF document; for Exhibits A, A-1, B, B-1 go to UCD Policies & Guidelines - UCD Grants and Contracts section)
• Award Administration with information on who to contact in G&C for assistance

Cost Transfers

• Fiscal Policy 4-12, "Sponsored Projects Cost Transfers" - establishes guidelines and procedures for the transfer of costs between or to grant and contract sponsored projects. (PDF document; for attachments go to UCD Policies & Guidelines - UCD Grants and Contracts section)

Department of Veterans Affairs Appointments

• Veterans Affairs Medical Center Memorandum of Understanding for Effort on Grants and Contracts for Individuals with Joint University and Department of Veterans Affairs Appointments

Facilities, Use of UCD

• Administrative Policy Statement,  Use of Facilities by Non-University Groups -- Insurance Requirements 

Facilities and Administrative Costs (Indirect Costs)

• Fiscal Policy 4-4, "Facilities and Administrative Costs and Distribution of Recovery" - establishes the UCD guidelines for the acquisition and use of facilities and administrative cost recovery (or indirect costs). (PDF document; for attachments go to UCD Policies & Guidelines)
• Applicable F&A Rates
• Negotiated Agreement for Facility and Administrative Costs Recovery (PDF document)
• Administrative Policy Statement,  Policy on Indirect Cost Recoveries 

Faculty Handbook

• Faculty Handbook Table of Contents

Federal Regulations

• Code of Federal Regulations (CFR)
• Federal Acquisition Regulations (FAR) or FARSite
• Office of Management and Budget
• OMB Grants Management (includes applicable circulars and standard forms)
• OMB Circular A-21 - Cost Principals for Educational Institutions
• OMB Circular A-110 - Uniform Administrative Requirements for Grants and Other Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations
• OMB Circular A-133 - Audits of States, Local Governments, and Non-Profit Organizations

Federally Sponsored Projects; Charging Direct Costs

• Fiscal Policy 4-7, "Charges to Federally Sponsored Projects" - establishes regulations and enforcement of Cost Accounting Standards on awards involving federal funds. (PDF document; for Exhibits A-E go to UCD Policies & Guidelines - UCD Grants and Contracts section)

Fiscal Misconduct

• Administrative Policy Statement,  Reporting Fiscal Misconduct 

Fringe Benefits

• Fringe Benefit Rates

Gifts

• Gift Management Project, System Controller's website - Links to new Gift Training, Journal Entries, Setup forms and other changes to the Management of Gifts.
• Fiscal Policy 4-18, "Gifts Received from The Children's Hospital (TCH)" - This policy and related procedures provide information on a change in the handling of TCH gift funds.
• Administrative Policy Statement,  Gift Revenues
• Administrative Policy Statement, Gift In-Kind Transactions
• Accounting for information and assistance on policies and procedures

Health and Safety

• Environmental Health & Safety Department

Human Subjects Research

• Colorado Multiple Institutional Review Board (COMIRB)
• Required Education in the Protection of Human Subjects

Intellectual Property (Patents, Inventions, Confidentiality, Materials Transfer)

• Bio/Medical Technology Transfer Office

Misconduct in Research and Authorship

• Administrative Policy Statement,  Misconduct in Research and Authorship

National Institutes of Health (NIH)

• Funding & Tools
• Grants Policy and Guidance
• Sabbatical Requests on NIH Grant Awards
• Small Business Innovation Research Programs (SBIR) Implementation Policy

National Research Service Awards (NRSA)

• Understanding NRSAs

Payments

• Administrative Policy Statement,  Bank Accounts and Investments 
• Payments to be Directed to the Grants and Contracts Lock Box

Preaward Project Number

• Fiscal Policy 4-10, "Establishing a Sponsored Program/Project Without an Award Document" - establishes UCD guidelines for the establishment of a sponsored program/project prior to the receipt of the award document from the sponsoring agency (a Preaward). (PDF document; for attachments go to UCD Policies & Guidelines)

Principal Investigator

• Eligibility

Prior Approval Requirements for Contracting with State Agencies

• Fiscal Policy 4-19, "Awards or Subcontracts with State of Colorado Agencies" - establishes the procedure to follow to ensure appropriate F&A rates are included when submitting a proposal submission to or negotiating a contract with a State Agency. (PDF document; for attachments go to UCD Policies & Guidelines)

Proposals

• Grants
• Contracts
• See Routing and Approval (below)

Program Income

• Fiscal Policy 4-11, "Program Income" - establishes guidelines and procedures for the identification and reporting of grant and contract program income. (PDF document)
• Fiscal Policy 4-20, "Retaining Residual Income from Fixed-Price Contracts" - establishes guidelines and procedures for retaining residual income from federal fixed price and fixed rate contracts. (PDF document)

Purchasing

• Administrative Policy Statement,  Propriety of Expenditures
• PSC Policy and Procedure Statement
  Official Function Authorization
  Sensitive Expenditures

Record Retention

• Fiscal Policy 5-4, "Accounting and Financial Records Retention and Access" - establishes guidelines and procedures for the retention and access of UCD accounting and financial records. (PDF document; for attachments go to UCD Policies & Guidelines)

Residual Income from Fixed-Price Contracts

• Fiscal Policy 4-20, "Retaining Residual Income from Fixed-Price Contracts" - establishes guidelines and procedures for retaining residual income from federal fixed price and fixed rate contracts. (PDF document)

Roles and Responsibilities

• Fiscal Policy 4-13, "Roles and Responsibilities for Grant and Contract Administration" - establishes guidelines for the roles and responsibilities of principal investigators and their departments, and the Preaward and Postaward staff of Grants and Contracts in the administration and management of sponsored projects. (PDF document)
• Administrative Policy Statement,  Fiscal Management Roles and Responsibilities 

Routing and Approval

• Fiscal Policy 4-5, "Sponsored Projects Application/Proposal Approval Process" - delineates responsibilities for the approval of UCD applications for extramural funding and program sponsorship. (PDF document; for attachments go to UCD Policies & Guidelines)
• Basics of Routing (Proposal Review & Endorsement)

Sponsored Research

• Administrative Policy Statement,  Sponsored Research Policies 

Stipends

• NIH Stipend Rates (Fiscal Year 2000 - 2006)

Subrecipient Monitoring

• Fiscal Policy 4-17 "Subrecipient Monitoring" - Timely ongoing communication with and ongoing monitoring of organizations subcontracted by UCD.

Transferring to and from UCD

• Fiscal Policy 4-16, "Transfer of Sponsored Project Financial Commitments Not Involving Assets To Other Organizations" - how to manage the transfer of financial commitments to another organization. (PDF document; for attachments go to UCD Policies & Guidelines)
• Transfer of National Institutes of Health Awards to UCD

Travel

• Travel