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Previously, the majority of contracts specified that payment by the sponsoring organization should be sent to the principal investigator's department address. Upon receipt of the payment, the departmental administrator would send the check to Grants and Contracts to be credited to the appropriate project. The current procedure requires that sponsors be notified on new contract agreements that payments
are to be sent to the Grants and Contracts lock box
address. To allow for identification by Grants and Contracts
of payments that are sent to the lock box, the address
must include the UCD Grants and Contracts proposal
number and the first and last initials of the principal
investigator's name.
Lock Box Address:
The following is an example of the correct
address for a contract with UCD Grants and Contracts
proposal routing number 9912-001 and Principal Investigator
John Doe:
Example:
Contracts need to include the lock box
address under the payment information section. Sponsors
will be notified of the lock box address in
as many of the following ways as feasible depending
on the situation: (1) during the proposal/information
gathering stage, in the contract language and/or in
a cover letter attached to the contract when the executed
copy is returned to the Sponsor; or (2) on invoices
prepared and sent by the department or Grants and Contracts
identifying the lock box payment address.
If you have any questions regarding
this memorandum, please contact Grants and Contracts.
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Payments to be Directed
to the Grants and Contracts Lock Box