Creating Form Letters in MS-Outlook
Do you have email you send repeatedly, perhaps a meeting reminder or request for information? There is no need to retype the message each time you want to send it, instead create a form! Here 's how-
Click New to create a new message
Type your subject and message text. If you have fields that change each time
you send the mail you can leave them blank or use symbols to mark
them (for example- **/**/**** to remind you to enter a date)
Click on File and choose Save as
Select the type "Outlook template"
Enter a name for your form letter
Click save (Outlook will automatically store it in the correct directory)
Here's how to use your form letter-
Open your inbox
Choose the arrow next to the New button (or Click on File and choose New )
From the New menu select "Choose form"
(you may have to wait a few seconds for the menu to expand)
A new window will appear. In the "Look in" box (at the top of the window)
select "User Templates in file system"
Click on the name of the form you want to use
The form will appear as the body of your new mail message
Make whatever changes may be needed
Enter the address(es) for the recipients
Click send
Last updated: 2/22/07